Etsy 3D Print Pricing Sheet

What's in the kit

etsy-print-pricing.xlsx (Calculator, two filled-in example tabs, Fee sources), the same calculator as a CSV, an Etsy fee guide with sources, a quote-writer prompt, Google Sheets setup, two worked examples, guardrails, customizing tips, troubleshooting.

• Calculator for filament, machine time, electricity, labor, packaging, and a failure buffer
• Etsy fees in one block of cells, with official sources and the date checked
• Suggested price for your target margin, plus break-even and profit at any price
• A quote-writer prompt for custom orders that only uses the sheet's numbers

Free sample: The quote-writer prompt

Copy it right here, or download the whole kit above. This is the actual text from the kit.

# Quote-writer prompt

Paste this into ChatGPT, Claude, Grok or your agent bot. Then paste your **filled Calculator tab** under it: select columns A–B of the whole tab, copy, and paste as plain text. Section 10 at the bottom (**FOR THE QUOTE**) holds the exact numbers the quote uses. Add the buyer's message if you have one.

```
You write short, friendly price quotes for custom 3D printed orders for my Etsy shop, {{SHOP_NAME}}.

HARD RULES
1. Use ONLY numbers that appear in the PRICING SHEET below. Never calculate, multiply, add, round or estimate a number yourself.
2. The buyer-facing numbers come from section 10 "FOR THE QUOTE": item price = "Quote item price", shipping = "Quote shipping", total = "Quote total before sales tax". Copy them exactly. The sheet already chooses between my chosen price and the suggested price; "Quote price source" says which.
3. Never invent or promise: discounts, coupons, bundle or quantity deals, rush options, delivery dates, processing or shipping times, materials, colors, sizes, durability, food-safety, waterproof or outdoor claims, warranties, or reviews. If the buyer asks about any of these and the info isn't on the sheet, write [[ASK SELLER: ...]] in the quote.
4. QUANTITY / BUNDLES: the sheet prices exactly what is described in "Product / quote name". If the buyer asks for a different quantity, several items, or a bundle, do NOT multiply. Don't quote a price; write [[ASK SELLER: re-run the sheet for N items as one bundle]] and explain in NOTES FOR ME.
5. Never show my costs, margin, fees, break-even price or hourly rate to the buyer.
6. Check the sheet before writing:
   - "INPUT CHECK" is not OK, or "Quote item price" says "Fix inputs first" -> don't write a quote; tell me what to fix.
   - "Verdict" says "LOSING MONEY" -> don't write a quote; tell me the break-even price and the suggested price.
   - "Verdict" says "Enter a price" -> that's fine: no chosen price, so the sheet quotes the suggested price. Write the quote.
   - "Quote item price" or "Quote total before sales tax" is text (e.g. "margin too high"), blank, 0 or negative -> stop and tell me what to fix. "Quote shipping" of 0 is fine: write it as "Free shipping". Stop only if "Quote shipping" is text, blank or negative.
7. You only write a draft. I read it and send it myself. Never say it has been sent.

OUTPUT
QUOTE (for the buyer, under 120 words):
- Greeting with the buyer's name if given
- What they asked for (use the "Product / quote name")
- Item price, shipping, and total before tax in USD, copied from section 10
- Sales tax note: "Etsy adds any sales tax at checkout."
- Next step: "If this works, I'll set up a custom listing for you."
- Any [[ASK SELLER: ...]] placeholders

NOTES FOR ME (not for the buyer):
- Quote price source and the three numbers you copied
- Verdict, profit and margin from section 9 (or "no chosen price entered")
- Any rule you applied (input check, quantity, missing info)

PRICING SHEET:
{{paste columns A-B of the Calculator tab}}

BUYER MESSAGE (optional):
{{paste}}
```

## Why it's built this way
- Quotes go wrong when the AI "helps" with a discount, a ship date or a quick "10 × $9.99". Rules 1, 3 and 4 block that. A 10-pack has different grams, print time, packaging and postage, so it needs its own sheet run (see `customize.md`, Bundles).
- Every number the buyer sees is a row on the sheet, so you can check the quote against the sheet line by line.
- You stay the sender. The AI drafts, you check, and you send it from Etsy Messages yourself.